Drafted as part of the missions of an animal protection association without shelter defined by Article L214-6-5 of the Rural and Maritime Fishing Code with a health veterinarian in accordance with the provisions of the Order of April 03, 2014 laying down the health and animal protection rules with which activities related to pets of domestic species must comply.

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Clinique Vétérinaire D'Outre Forêt SELARL :  10261
 

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1 – THE ASSOCIATION'S ACTIVITIES

1.1 – Association missions

 

The association's missions are :

 

• Care for abandoned cats and dogs

• Putting cats and dogs up for adoption

• Raising public awareness of identification and sterilization

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1.2 – Procedures for fostering animals

 

The association undertakes to take in and place with its foster families only animals that have either been taken from the pound after the legal 8-day period, or that have been abandoned by their owners or seized following an administrative or judicial decision.  

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The association must inform foster families of the care and facilities required for each animal placed in accordance with health and facility standards. If possible, a pre-visit is organized at the foster family's home before each placement to check their suitability and capacity to take in animals. If this is not possible before the placement, a video or control visit is made at a later date.

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A health guide/protocol is given to each foster family when the animal is placed, specifying :

 

• Raising awareness of the health risks that can affect human and animal health. The health of other animals in the household must also be protected.

• Reception and quarantine procedures

• Hygiene, cleaning and disinfection rules to be observed

• Animal care and maintenance procedures.

 

Any changes to the association's sanitary regulations must be communicated as soon as possible to the host families and included in the sanitary guide/protocol.

 

2 - HEALTH PROTOCOL AND HYGIENE RULES TO BE OBSERVED BY ASSOCIATION MEMBERS (STAFF/VOLUNTEERS)

 

All resources and procedures will be adapted according to the health risk assessment and existing resources.

 

2.1 – Association members

 

All association volunteers who come into contact with animals must maintain a high level of personal cleanliness, wear appropriate clothing and comply with sanitary procedures to ensure the safety of people and animals in the event of cross-contamination. 

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Association members must be able to wash their hands regularly and disinfect them with antiseptic gel. Single-use gloves must be worn systematically during all cleaning operations, and changed as often as necessary. 

 

2.2 – Means of transport and equipment for restraint or capture 

 

Vehicles: 

All vehicles used to transport animals must be cleaned and disinfected after each operation (journeys from/to the place where the animal is captured or kept, the veterinary clinic or the foster family).

Systematic cleaning concerns surfaces and equipment in contact with the animals (cage or transport crate, blankets, undersheets, etc.).

The association must also ensure that the vehicle is in good general condition, to guarantee the safety and comfort of the animals (aeration, ventilation, security of locks, heating, etc.). In the event of non-compliance, the vehicle must not be used until the problem has been resolved.

Disinfectants are inactivated by organic matter (feces, urine, soil, etc.). For effective disinfection, it is essential to clean the vehicle first.

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Sanitary protocol                                                     Product used

 

1. Cleaning phase                                                     detergent 

2. Disinfection phase                                               desinfectant                                                                                                                                                       

 

Restraint or capture equipment:

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The safety of animals and members of the association must be a priority. All equipment used during animal handling (transport cages, capture cages, poles, etc.) will be subject to the same protocol after use.

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Transport and capture cages will be disinfected after being brushed with detergent using a brush broom. Poles, lassos, nets, etc. will be detersed and then disinfected using sprayers. All handling equipment is then rinsed with water.

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The association must carry out a systematic self-control of the equipment to ensure that it is in good working order and not dangerous (risk of injury). In the event of non-compliance, the equipment must not be used, and the association must repair or replace it.

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The use of disinfectants must be adapted to the risks (viruses, bacteria), and residues and rinsing water must be disposed of in such a way as to avoid environmental pollution. Wastewater must be disposed of properly.

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Sanitary protocol                                                     Product used

 

1. Cleaning phase                                                     detergent 

2. Disinfection phase                                               desinfectant      

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2.3 – Duration of isolation or quarantine period

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Each animal taken in by the association, in accordance with the regulations defined in article I.2 of these rules, must undergo a veterinary examination to determine the sanitary process of its reception according to its condition.

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Healthy-looking animals must be quarantined for a period of 10 days. 

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Sick/injured animals or animals suspected of being contagious are placed in sanitary isolation until the decision of the veterinarian, who is the only person authorized to consider that an animal no longer presents a contagious risk.

 

To minimize health risks, and in cases where foster families are unable to dedicate an exclusive space for quarantine or sanitary isolation, associations can operate through “airlock” foster families. These families are exclusively dedicated to taking in animals for the duration of their quarantine or isolation period. This defined fostering period is advantageous for people who do not have the capacity to foster animals for a long period, but still wish to become a foster family. These families can only foster a single animal, or a batch of animals from the same source (litter). Ideally, they should not keep other animals of the same species.

 

 

3 – HEALTH PROTOCOL AND HYGIENE RULES TO BE OBSERVED BY HOST FAMILIES 

 

3.1 – Operations Manager 

The person who signs a foster family contract on their behalf is responsible for ensuring that the sanitary protocol provided by the association is respected and applied in their own home. 

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They are responsible for cleaning and disinfecting the equipment used for and by the animal, as well as the facilities and rooms provided for the animal in their home. 

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She must also ensure that the sanitary protocol is respected if another member of the household is involved in the care and maintenance of the animal.

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3.2 – Cleaning and disinfection plan for home and equipment

 

Cleaning and disinfection are important and, above all, complementary. It is important to ensure that both steps are carried out at appropriate intervals. 

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Cleaning: An essential step before disinfection, as most disinfectants are inactivated by the presence of organic matter (urine, feces, soil, etc.). All surfaces must therefore be cleaned before being disinfected.

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Disinfection: A step designed to limit infection and disease transmission, caused by bacteria, yeast, fungi and viruses. Disinfectants (bactericidal, bacteriostatic, virulicidal and antifungal) have only a short remanence.
Their action is therefore limited to the microorganisms present at the time of intervention. Disinfection must therefore be renewed regularly. 

 

Equipment and products used

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Equipement                                                     Detergents and disinfectants                                                        Use / precautions

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☐ Bucket                                                              ☐ floor cleaner                                                                                       According to the instructions on the product 

☐ Brush broom                                                   ☐ bleach  water                                                                                       packaging.

☐ Little brush                                                      ☐ disinfectant spray

☐ Scraper

☐ Sprayer

☐ Pediluve

☐ single-use glove

☐ Rags

☐ Mop

☐ Vaccum cleaner

 

​Procedure

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The cleaning and disinfection protocol concerns the rooms to which the animal has access in the host family's home, the materials used by the host family and the equipment used daily by the animal.

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Animals should be isolated during the following cleaning and disinfection protocol: 

 

• Use of gloves and appropriate clothing

• Clean and disinfect surfaces 

• Clean and disinfect furniture and equipment used by the animal (kennels, baskets, cages, platforms, bowls, litter trays, toys, etc.).

• If sprays are used, air the room after the protocol and before reintroducing the animal.

 

Frequency of operations

 

In case of sanitary isolation : 

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1) Initial cleaning and disinfection must be carried out before the animal arrives in the room where it will spend its quarantine period.

2) Once the quarantine period has been completed and approved by the veterinarian, the quarantine room and all rooms to which the animal has access must be cleaned and disinfected. 

3) The cleaning and disinfection protocol must be carried out every day. 

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In case of quarantine (other than sanitary isolation and contagious situation) : 

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1) An initial cleaning must be carried out before the animal arrives.

2) The cleaning and disinfection protocol must be carried out every two days and after the animal's departure.

 

 

Protocol to follow in the event of a health incident 

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The foster family must inform the association of the situation and determine with the association whether a veterinary consultation is necessary. 

 

Depending on the health situation, the host family will have to adapt or implement a specific protocol:

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1) Use of appropriate equipment and protection to avoid any risk of transmission.

2) The animal concerned must be placed in sanitary isolation and receive the appropriate care recommended by the veterinarian. The period of isolation is defined by the veterinarian according to the situation.

3)The cleaning and disinfection protocol must be intensified in frequency according to the situation, and arrangements can be made with the association and the veterinarian.

4) The host family must be attentive and keep an eye on the other animals in the household or members of the family in the case of a pathology transmissible to humans, to avoid any risk of zoonosis. 

 

Control of external parasites in the environment (fleas/tick/aoutats...)

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Each time an animal arrives at the association, its external parasite status must be checked, and the appropriate treatment applied if necessary.

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1) If the presence of parasites is noted during the animal's placement with the foster family, the latter must inform the association's office, and then deworm the association's animals and the home's animals if necessary. 

2) In any event, the foster family undertakes to comply with the provisions relating to health monitoring of the animals in its care, as set out in Part IV of these rules. 

3) The protocol for cleaning and disinfecting the home and equipment may be intensified with a specific treatment.

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3.3 – Visits to the host family 

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Whenever members of the association or potential adopters visit the family's home, the foster family must clean it before their arrival and disinfect it after their departure.

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Upon arrival at the host family's home, guests are asked to wash their hands with soap or antiseptic gel, and to take the necessary precautions to avoid any risk of cross-contamination. 

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Visits from potential adopters are forbidden if the animal concerned is in quarantine on arrival or in sanitary isolation. 

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If a visit is organized for an animal, and there are already one or more other animals in quarantine or isolation within the foster family, the latter must ensure that no visitor comes into contact with the isolated animals. 

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3.4 - Means of transport and restraint equipment

 

In the same way as members of the association, foster families must ensure that they comply with the same health protocol when using their personal vehicle and restraint equipment to transport an association animal.

 

4 – ANIMAL CARE AND MAINTENANCE PROCEDURES

 

All animals must be cared for daily with care and in an appropriate manner to ensure their good physical and behavioural health.

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4.1 – Daily maintenance

 

Croquettes at will, pâté one a day. Fresh water change every day available.

The association sets up equipment: cat tree, baskets, blankets, bowls, transport cages, litter boxes, toys etc.

 

 4.2 – Sanitary surveillance

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The host family must monitor the health of the animal and report any changes to the condition to the association in order to consult a veterinarian if necessary. All health information must be communicated to the association in order to transcribe it into the animal health and monitoring register. 

 

The host families are asked to carry out daily physical and visual self-checks (caresses and gentle manipulations) of the animals entrusted in order to check the condition of the eyes and ears, coat, mouth, locomotion and motor skills, behaviour, appetite, etc. 

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The host family must carefully observe the animal’s care sheet when it is sick.

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Health surveillance for bites or scratches: Any animal that has bitten or scratched must be reported and subject to specific health surveillance during a defined period. During this period, the animal must be submitted to 3 health visits and cannot be proposed for adoption.  

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4.3 – Prophylaxie 

 

The association may ask host families to bring animals for consultation in order to ensure proper follow-up of animal health measures and implementation of its health action plan. 

 

​Vaccination 

 

Animals will be systematically vaccinated.

 

Species               Vaccination

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Cats                    Vaccin Typhus-Coryza (ou Typhus-Coryza-Rage / Leucose / Typhus-Coryza-Leucose-Rage)

Dogs                    Vaccin CHP (ou CHPPIL / CHPPILR / parvovirose / rage / toux de chenil)

 

 

​External and internal pest control       

 

Pest control treatment is defined in agreement with the veterinarian and association.

 

Species                 Medicament                                Posologie

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Cats                    Bravecto                                       Every 3 months

Dogs                  Broadline ou Stronghold             Every months

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4.4 – Sterilization

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The association may carry out the sterilization of the cats and dogs received. 

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To avoid uncontrolled reproduction, unsterilized and pubescent animals should not be placed in a foster family holding an unsterilized animal of the same species. 

 

4.5 – Protocol in case of animal death

 

The host family must take the animal to the vet for a body cremation.

5 – FOLLOW-UP BY THE HEALTH VETERINARIAN 

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The head of the association organises a consultation once a year with her veterinary surgeon in order to take stock of the health management of her activity and possibly update its health regulations.

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The health veterinarian shall be informed without delay of any abnormal or repeated mortality of animals collected. 

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An account of this consultation is recorded in the association’s health and animal health monitoring register.